Products
“We very quickly realised that off the shelf software programmes would not suit our business model and Vensis have been a fundamental part of modernising our commercial system and information flow management.”
Phil Nash, Commercial Director, Shield Environmental
Raise quotes and process orders efficiently
When an enquiry comes in or an order is placed, you might find yourself struggling to gather up-to-date information from across your organisation. It is vital you use up-to-date information to ensure you are competitive in the market, meet customer expectations, and your operations are profitable.
Our systems are built based on how you raise quotes, process orders, and handle customer enquiries. With a Vensis system, you’ll have full control over the products you are selling, the options colleagues and clients can select, and how your product is priced. You’ll then have real-time visibility of quotes issued, and which have been accepted, to feed your downstream processes. This approach makes sure all your customer-facing materials (including promotional messages) are consistent so you maintain that crucial company image of professionalism and trust.
Automate planning and scheduling
Planning manually is laborious: it takes a lot of time, is prone to error, and the plan is often out of date by the time it is complete.
By understanding your needs, decision points and outcomes, we’ll create a system that automates the process of turning demand into a plan. We turn long, complex manual processes into fast-performing, automated, real-time outputs with feedback loops so you can manage your resources efficiently.
“Vensis have developed for us a brilliant - some may say genius - tool to help us plan for the longer term. Working collaboratively with us to understand the business need, discuss and develop options and ultimately deliver something that now helps us plan our factories for the longer term." Planning and Inventory Manager, McCain Foods GB Ltd
Improve quality control
It’s a reality that things break or need updating from time to time. When they do, you need a system that keeps track of what has happened, what needs to happen next, and if the right steps have been completed. When no one’s quite sure whether the part has been ordered or where the faulty product is, a backlog can build, and quality issues become a significant problem.
Our systems track quality check completion, faults raised and the availability of replacement parts, and issue prioritised work-off lists. This prevents unnecessary reorders, keeps everyone updated, and avoids further delays. Perhaps most crucially, it also makes sure you’re only dispatching products that are in perfect working order, and only when full quality checks have been completed – reducing liability and risk, and increasing product safety. On top of this, tracking root cause and analytics help you reduce reoccurrence.
"We’ve replaced a paper-based fault tracking process with a central system that automatically orders replacement parts and sets priorities for us."
Manage products accurately
Product configuration is essential for manufacturing businesses to operate smoothly and accurately. When it’s difficult to track component parts, costly errors arise, delays build up, and resources are wasted.
With a system that manages the details of every product and process using real-time data, you’ll improve your processes, avoid potentially damaging mistakes, and manage both internal resources and customer expectations. It’s a particularly vital tool if you are managing safety-critical information, such as the design version of an engineered component or tracking allergens in food production.
"Information previously tracked in individual product documents is now all part of a single rigorous system, enabling real-time allergen tracking and reducing both risk and overheads."
Monitor stock levels correctly
Mismanaging your stock wastes time, resources and money. If you’re ordering too much stock, you’ll need to invest in more storage space, pay for unnecessary materials, and increase waste from unwanted or out-of-date products. Order too little, and you’ll fail to fulfil orders, and damage customer trust and company reputation.
We’ll design and develop a system that gives everyone across the business full visibility of your stock levels. With live updates, you’ll see exactly what stock you have, and where, preventing expensive over-ordering and ensuring you only take orders for available items. Our systems also track stock according to serial number or batch details, so you can be confident you’re selecting the correct option only and using items according to predefined rules, such as use-by dates.
"Our stock position is available at a click of a button"
Track progress against plans
To meet customer expectations and operate efficiently, it’s crucial to monitor progress. How long does it take to complete tasks? What issues do your team have, and what is the impact of these? Is productivity improving over time?
Vensis systems provide clear plans for your team, facilitate straight-forward work tracking, and capture issues as they arise. This data is presented back to management through live dashboards and regular reports so you can take the right actions at the right times. That might be immediate support to get a production line back up and running, or reviewing daily performance to drive operational efficiency.
Reporting and Management Information
Your data needs to give you clear, logical and actionable insights to make a positive difference to the way your business performs. Manual processes created by teams from different datasets often produce mixed messages and confusing facts and figures, and your data can become more of a hinderance than a helpful tool.
At Vensis, we transform data into easy-to-understand information. This data can come from a system Vensis has built, or pulled from your existing sources, systems or machinery. By understanding what you need to manage and drive performance, we can design and develop bespoke solutions that give you the information you need with as little as just one click. From live workflow statuses visible across multiple departments to priority-led action and task lists, your data becomes an invaluable asset you use for improving performance.
"Instead of spending a week every month gathering and processing data, the system gives us a live status whenever we need it. We now know what we need to be doing, and when." Special Engineering Projects, F1 team
Get paid accurately and promptly
You’re probably spending a lot of time checking the status of payments, processing invoices or chasing information from different departments before you can issue an invoice. It’s a high-resource task prone to delays and errors that all create cashflow problems, and unhappy clients.
Our systems use robust data to automate invoice creation at predefined points, with the authorisation your process requires. This approach ensures consistency, accuracy and reliability.
"Our process now links our whole operation, from forecasting demand to checks at goods in and invoices being paid. Reports give our accountant exactly what he needs and when, ensures we only pay for what we receive, and the system data means we pay suppliers on time and in full."
Other business challenges
There’s no one-size-fits-all system. If we’ve not mentioned your specific business challenge on our website, please get in touch. From custom learning management tools to systems for managing rental properties, we’ve taken on a breadth of challenges for organisations here in the UK and overseas.
Because our work is bespoke, and all our projects begin by getting to know your business and the way it works, our developers can take on almost any business challenge and transform it into software that revolutionises the way you operate.
"Vensis worked with us to understand our requirements and collaborated closely with us throughout the entire development phase, to ensure that we ended up with a solution that worked for our business. As a large global organisation, we faced many challenges along the way, but Vensis were flexible and supportive in their approach." Tender Office Manager, One Subsea, SLB
Contact Us
We would love to speak with you.
Feel free to reach out using the below details.